Unit 4: IT Tools Overview
4.1 Word Processing
Word processing software (like Microsoft Word or Google Docs) is used to create, edit, format, and print text documents
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Key Features and Concepts
- Basics & Features: Typing text, saving files, and using templates
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- Clipboard: A temporary storage area used for Cut (remove and copy), Copy, and Paste operations
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- Font Formatting: Changing the appearance of text (e.g., bold, italic, underline, font size, font color)
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- Page and Paragraph Formatting:
- Paragraph: Adjusting alignment (left, center, right), line spacing, and indentation
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- Page: Setting margins, page orientation (portrait/landscape), and page size
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Table Creation: Inserting a grid of rows and columns to organize data.
Page Setup: The process of defining the layout of the document (margins, orientation, etc.).
Spelling and Grammar: Built-in tools that check for and suggest corrections for spelling and grammatical errors.
4.2 Spreadsheet
Spreadsheet software (like Microsoft Excel or Google Sheets) is used to organize, analyze, and visualize data in a grid of rows and columns
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Key Features and Concepts
- Spreadsheet Concept: A digital ledger consisting of a Workbook (the file) which contains one or more Worksheets (the grids)
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- Elements of Spreadsheet:
- Cell: The intersection of a row and a column.
- Cell Address: The unique name of a cell, given by its column letter and row number (e.g.,
A1, B2) .
- Formula Bar: An input bar used to enter or edit data and formulas in the active cell
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Formulas: Used to perform calculations. Formulas always start with an = sign. Examples:
=A1+B1 (Adds the values in A1 and B1).=SUM(C1:C10) (Adds all values in the range C1 to C10)
Chart: A graphical representation of data (e.g., Pie Chart, Bar Chart, Line Chart).
4.3 Creation of Slides (Presentation)
Presentation software (like Microsoft PowerPoint or Google Slides) is used to create a sequence of slides to accompany a presentation
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Key Features and Concepts
- Creation of Slides: Adding new slides with different layouts (e.g., Title Slide, Title and Content)
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- Inserting & Editing Text: Adding and modifying text inside text boxes on a slide
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- Slide Transition: The visual effect that occurs when moving from one slide to the next during a presentation (e.g., Fade, Wipe)
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- Animation: Visual effects applied to individual items on a slide, such as text, images, or charts (e.g., Fly In, Appear)
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